CLE (Continuing Legal Education) Assistant for Attorney Services

The Tennessee Commission on Continuing Legal Education is an agency of the Tennessee Supreme Court charged with the monitoring of CLE activities by attorneys licensed in Tennessee pursuant to Supreme Court Rule 21. The Continuing Legal Education (CLE) Assistant for Attorney Services provides administrative support to the Commission on Continuing Legal Education in maintaining the agency’s CLE compliance database, CLE accreditation, and posting reports of CLE attendance. The CLE Assistant for attorney services will work closely with CLE Assistant for Provider Services and other staff, including the CLE Executive Director and Associate Director who are primarily responsible for CLE compliance and administration. The ideal candidate will be able to work independently and as part of a team, be well organized, detail oriented, have experience managing large amounts of data and working under deadlines, and the ability to effectively and diplomatically communicate with attorneys, staff, and outside parties. Candidates should have the ability to interact with staff in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. Duties include but not limited to the following:

Responsibilities and Duties:

  • Assist with CLE tracking, including but not limited to entering new programs into the database, entering and validating attendance, and data entry of third party certificates.
  • Collect course materials, agendas, certificates of attendance, speaker biographies and attendance records necessary for CLE accreditation and posting of CLE credits.
  • Respond to all attorney, law firm, third party or staff inquiries about CLE.
  • Treat the Court, the Commission, co-workers, lawyers, providers and citizens fairly, consistently, and with respect.
  • Answer the phones responding to inquiries from attorneys, law firms or third parties.
  • Post out of state attendance submitted by attorneys in accordance with established guidelines, create courses for accreditation as needed, referring questions to the Associate Director or Director.
  • Check, post and communicate with Attorneys regarding course submissions, Annual Report Statements, Notices of Non-completion, and Affidavits of Completion.
  • Provide general assistance in the compliance process.
  • Perform special projects as requested and other responsibilities as needed.

Qualifications and Skills:

  • Bachelor’s degree preferred and one or more years of progressive professional development experience; or equivalent combination of education and experience. Prior experience in a court, legal or professional services firm a plus.
  • Computer proficient with knowledge and understanding of various database systems and Microsoft Office Suite programs. Ability to learn, utilize, and understand general premise of state CLE rules and practices required.
  • Exceptional interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, staff, and outside contacts.
  • Ability to prioritize and handle multiple deadlines utilizing excellent judgment, administrative abilities, and decision-making skills in managing agency priorities. Ability to balance individual needs with demands of the position.
  • Excellent organizational, planning and management skills including record keeping, data collection, and system information. Ability to analyze data and furnish concise, detailed information in report format, written correspondence, e‑mail, or verbally.
  • Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment. Ability to work with frequent interruptions and adapt to changes in workflow.
  • Dependable team player with high energy, creativity, and vision who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently within scope of the position’s responsibilities.
  • Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to analyze and interpret submissions; perform administrative functions and prepare relevant documentation; proofread material for grammatical, typographical, and spelling errors; and perform file maintenance.

Note: Thanks for taking time to submit your information for consideration.  Applicants will not receive communication unless we call to clarify or to schedule an interview.

Equal Employment Opportunity Employer

Location: Nashville
Department: Commission on Continuing Legal Education
Position Available: February 5, 2018
Position Closing: This position will remain open until filled

To Apply

Submit an Application for Employment in PDF and a current resume by email to human.resources@tncourts.gov.  The Court System accepts only electronic applicant information saved in PDF format.

For more information: Please email questions to human.resources@tncourts.gov