Executive Assistant

The Board of Professional Responsibility is seeking an Executive Assistant.  Under the supervision of the Chief Disciplinary Counsel/Executive Director (“the Chief”), provides administrative support to the Chief and serves as associate project manager to the Network Administrator on various technology projects as required. This position is located in Brentwood. 

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

  • Assist the Chief by drafting various correspondence to Board members, the Supreme Court, the AOC, sister agencies, legislators, respondents, complainants, claimants and members of the public.
  • Handle confidential communications to/from Board members, the Supreme Court and other parties.
  • Maintain calendar and make travel reservations for the Chief; create electronic calendar reminders for upcoming items needing attention.
  • Screen incoming telephone calls for the Chief; respond to or forward calls to appropriate party as necessary. Return calls and emails on the Chief’s behalf as required.
  • Create PowerPoint presentations for the Chief’s CLE presentations and workshops.
  • Create and run various queries from the LDMS (Microsoft Dynamics 365) database for use with existing reports or creating new reports (e.g., Monthly Caseload Reports; Quarterly Reports pursuant to Tenn. Sup. Ct. R. 9 § 4.5(b); the Board’s and TLFCP’s Annual Reports, etc.).
  • Coordinate preparation and contents of the Board Member notebook for TLFCP bi-monthly Board meetings.
  • Prepare semi-annual “Board Notes” newsletter for distribution to 22,000 active and inactive Tennessee-licensed attorneys.
  • Research attorney disciplinary histories in the OnBase archival database to complete and submit Judicial Vacancy Background Checks for the AOC’s Judicial Selection Committee.
  • Generate and forward lists of attorneys from LDMS for Public Records Act “List Requests.”
  • Prepare and submit the Chief’s expense reports in Edison.
  • Upload to or delete information from the Board’s website as required, including temporary site notices (i.e., office closures; technology outages, etc.)
  • Complete and submit various surveys for the American Bar Association, etc.
  • Set up conference rooms for the Chief’s meetings (audio/video; refreshments; hand-outs, etc.)
  • Project manager for the Board’s proactive management-based regulation software.
  • Plans and manages the logistics of the Board’s Ethics Workshop, including venue, approximately 400 attorneys, program, speakers, refreshments and registration.

Skills and Ability:  Excellent written and oral communication skills; ability to work in a fast-paced environment, set priorities and deal with competing demands; ability to preserve confidences, think logically, use problem-solving skills, and maintain a calm and professional demeanor in all situations.

Education and/or Experience:  College degree and five (5) years of increasing responsibility in office management.

This position requires a criminal background check.  Therefore, you will be required to provide information about your criminal history in order to be considered for this position.

Candidates who are selected as finalists will be asked to complete several tasks to demonstrate competency and skill.

Equal Employment Opportunity Employer

Location: Brentwood
Department: Board of Professional Responsibility
Position Available: June 15, 2021
Position Closing: This position will remain open until filled

To Apply

Submit an Application for Employment in PDF, current resume, and three professional references by email to human.resources@tncourts.gov.  The Court System accepts only electronic applicant information saved in PDF format.

Note:  Thank you for taking time to submit your information for consideration.  Applicants will not receive communication regarding your submission unless you are contacted to clarify or to schedule an interview.

For more information: please email: human.resources@tncourts.gov